Request for Information (RFI)
Standardized RFI form for clarifying plans, specifications, and project details with architects, engineers, and owners.
Clear Communication
Formal process ensures questions are answered definitively
Avoid Assumptions
Never guess at unclear details - get written clarification
Protect Yourself
Written record of design clarifications and directions
Track Responses
Know exactly when you asked and when you got an answer
Professional RFI Documentation
Everything you need for clear, formal communication with the design team
RFI Numbering System
Sequential tracking with project and date coding for easy reference
Drawing/Spec Reference
Identify exact sheet numbers, detail references, and specification sections
Detailed Question
Space for thorough description of the clarification needed
Suggested Resolution
Optional field for contractor's proposed solution
Response Due Date
Clear deadline for when the response is needed to avoid delays
Response Section
Dedicated space for architect/engineer's official response
Distribution Tracking
Log of who received the RFI and who needs the response
Impact Assessment
Document potential cost and schedule impact if not resolved
Common RFI Topics
RFI Best Practices
Be Specific
Reference exact sheet numbers, details, and spec sections. Vague questions get vague answers.
Include Context
Explain why you need clarification and how it affects the work. Attach photos if helpful.
Set Deadlines
Include a 'response needed by' date based on when you need to proceed with the work.
Automate RFI Tracking
Our AI Operations Agent tracks RFIs, sends reminders for responses, and integrates answers into project documentation automatically.