Change Order Form Template
Protect your profits by documenting every change to the original scope. This form ensures you get paid for extra work and avoid costly disputes.
Did You Know? 67% of construction disputes involve change orders.
Verbal agreements lead to unpaid work and legal battles. Always document changes in writing with signatures from both parties.
Protect Your Margins
Never absorb costs for work outside the original scope
Get Paid for Extra Work
Document and invoice every addition to the project
Avoid Disputes
Written approval prevents 'I never agreed to that' conversations
Legal Documentation
Signed change orders are legally binding modifications to the contract
Complete Change Order Documentation
Everything you need to properly document scope changes and protect your bottom line
Change Description Section
Clearly document what work is being added, removed, or modified
Cost Impact Breakdown
Itemized additional costs for labor, materials, and equipment
Schedule Impact
Document how the change affects project timeline and milestones
Reason for Change
Record why the change is needed (client request, unforeseen conditions, etc.)
Original vs New Scope
Side-by-side comparison of what was planned vs. what's now required
Approval Signatures
Signature blocks for contractor, client, and architect/engineer if applicable
Running Total Tracker
Keep track of cumulative change order impact on total contract value
Photo Attachment Section
Space to reference photos documenting the conditions requiring change
Common Reasons for Change Orders
Best Practices for Change Orders
Document Immediately
Create the change order as soon as the change is identified - don't wait
Be Specific
Detail exactly what's changing with quantities, costs, and timeline impact
Get Signatures
Never proceed with extra work until you have written approval
Track Cumulative Impact
Keep a running total of all changes to the original contract
Automate Change Order Tracking
Our AI Accounting Agent automatically tracks change orders, updates project costs, and generates invoices for extra work.